Vancity Culture Lab

RENTALS with us

Ideal for intimate readings, live music, and theatre performances.

As a black box studio, all the lighting and audio technology is accessible from anywhere in the room. The seating system is comprised of movable risers that can be set up to virtually any configuration that space will allow.

The C-Lab, as we like to refer to it, is a cinder block construction with the latest in acoustical properties. The room is draped with black velour that is all on tracks allowing for any easy change to the backdrop of your production.

Rental Rates

Sunday – Thursday $400* Friday & Saturday: $500* Weekly: $1700* *Rates do not include labour non-profit rates available

Booking Inquiries

Fill out our booking form or email our Rentals Manager at rentals@thecultch.com

Location

1895 Venables St., Vancouver

Tech Specs

Rental Policies

Equipment

Vancouver’s most diverse and innovative arts and cultural hub.

Historic Theatre | York Theatre | Vancity Culture Lab

Box Office: 604-251-1363

Box Office Hours: Monday to Friday 12pm–5pm (phone & email only, no in person Box Office service at this time)

© 2020 The Cultch | A not-for-profit registered charity No. 11928 1574 RR0001

Rental Policies

BOOKING
To book an event at The Cultch please contact us at:
604-251-1766 x 107 or rentals@thecultch.com or use the above form

NON REFUNDABLE RENTAL DEPOSIT
A non-refundable deposit is due upon the signing of your contract. For one day events the deposit is 100% of the rental fee. For multi-day events a 50% deposit is required. All labour costs and additional charges are handled in your final settlement.

INSURANCE
A certificate of public liability and property damage insurance for a minimum of $2 million of coverage per event, with the Vancouver East Cultural Centre as the additional named insured, is mandatory when renting at The Cultch. This is to be submitted to the rentals manager in advance of the event but no later than the week before your load in day. Insurance may be purchased through a company of your choice or a list of insurance brokers can be provided to you.

BOX OFFICE/TICKETING
Renters are required to setup their tickets through The Cultch’s box office. Please contact the rentals manager for information. Renting companies will have their tickets sold in person at The Cultch box office (1895 Venables Street), over the phone (604-251-1363) and online (tickets.thecultch.com). Sales reports are sent on a weekly basis to renting companies.

A one time $50 box office setup fee is charged on all rentals for the creation and setup of your event in The Cultch’s box office system. Additional fees may apply to more complex setups. The Cultch adds a per ticket service charge to your ticket price. In the Historic and York Theatres the service charge is $5 + GST. In the Culture Lab the service charge is $3 + GST. A 3% administrative fee is charged on all credit card sales and a 1% administrative fee is charged on all debit card sales.

SOCAN / Re:SOUND
All musical events or those that make use of pre-recorded music will be charged SOCAN and/or Re: Sound fees. Socan fees are the greater of $35 or 3% of total sales per performance for popular music or 1.6% of sales for classical music, net of GST and The Cultch service charge. Socan fees will be deducted from your box office receipts on your final settlement unless otherwise arranged.

MERCHANDISE SALES
All merchandise sales are subject to a 10% commission. Renters are responsible for providing The Cultch with an accurate product count before and after each show along with a written record of sales. The Cultch does not provide sales staff or a cash float.

CONCESSIONS & RECEPTIONS
The Cultch has two bars that can be opened for your event. The hourly cost of $24/hr per bartender will apply and will be added to your final settlement. When a minimum amount of sales are earned, the hourly fee for the bartender is waived. The Cultch holds exclusive rights to the sale or provision of food and beverages. Last call for alcoholic beverages is 11:45pm and receptions may not continue after 1:00am.

YOUTH INITIATIVE PROGRAM
The Cultch has undertaken a Youth Initiative Program which includes an affordable ticket program for young people in Vancouver. This program is a result of the recognition that the arts in general, and The Cultch in particular must develop new strategies in order to address the needs of the younger generation of audiences (12-19yrs). We sincerely believe that, as a community arts centre, we must do more to accommodate young people.

The Cultch Youth Pass is distributed to youth between the ages of 12 and 19 through high schools, community centres and youth organizations upon request. The pass will enable students to buy at-door tickets to performances at The Cultch for just $5.00. The $5.00 charge will cover The Cultch’s box office service charges. From the presenter’s perspective, the Youth Pass tickets are essentially complimentary rush tickets.

How The Cultch Youth Pass Works:
1. Two (2) tickets are held at every performance at The Cultch for Youth Pass Holders. This means that even at sold-out shows, tickets will be available for Youth Pass holders.
2. Youth present their student ID at the box office on the afternoon/night of the performance. The pass cannot be used for advance ticket purchases. These tickets are sold on a first-come, first-served basis starting 1hr before Showtime.
3. Once all tickets are sold to Youth Pass holders, any additional pass holders will have the opportunity to purchase any unsold tickets immediately prior to the commencement of the performance at the $5.00 rate. There is no limit to the number of students who can attend a performance as long as tickets are still available; however in these instances people buying tickets at full price will always take priority.

MARKETING SUPPORT
The Cultch includes a limited amount of marketing support in its rental fees. All rental events are listed on The Cultch’s ticketing website along with a show image and company logo. Rental events are also included in our event calendar on thecultch.com, appear on our home page under upcoming events as their event draws near and listed in our monthly electronic newsletter.

WHEELCHAIR ACCESS
All performance venues are wheelchair accessible for patrons. The Historic Theatre and the Culture Lab are wheelchair accessible for performers.

Vancouver Culture Lab

PROJECTORS

Hitachi CP-X505 (3500 Lumens /1.5-1 lens)

Daily / 3 Days / Weekly
$0

PIANOS

Kawai Studio Upright (tuning approx. $180 + tax)

Daily / 3 Days / Weekly
$50/$125/$150

DANCE FLOOR

Roscoe – black/white (PLUS tape usage fee $50/covering)

Daily / 3 Days / Weekly
$75/$225/$225

LAV MICS

Countryman B3 Lav with Sennheiser wireless packs

Daily / 3 Days / Weekly
$20/$50/$75

HAZER

Le Maitre Radiance

Daily / 3 Days / Weekly
$30/$75/$90

FOGGER

Martin Magnum 1500

Daily / 3 Days / Weekly
$20/$50/$60

The Cultch's Statement on Privacy

OUR COMMITMENT

At The Cultch, your privacy is one of our highest priorities. Every effort is made to ensure that all personal information we collect is carefully protected, and that the use of this information is subject to consent. Our privacy policy and practices are designed to fully support this goal.

The Cultch’s privacy policy outlines the manner in which The Cultch and its rental clients collect, use, disclose and manage your personal information. The Cultch will only disclose your information to rental clients whose shows you have chosen to attend and all rental clients are required to adhere to the same policy. This policy is based on and adheres to the ten privacy principles set out in the federal government’s Personal Information Protection and Electronic Documents Act (PIPEDA). It is posted on The Cultch’s websites, www.thecultch.com, and hard copies are available upon request at our box office, our administrative offices and at all Cultch and rental presentations.

In this policy, the term “personal information” refers to any information about an identifiable individual, including name, home address, home phone and fax numbers, email address, birth date, age, proof of age, and credit card information.

We recommend that you review this policy in its entirety and revisit it periodically, as it may change from time to time.

TEN PRIVACY PRINCIPLES

Accountability

The Cultch and its rental clients are responsible for all personal information held by The Cultch, and remains responsible when personal information is processed by third parties on The Cultch or rental client’s behalf. All personal information collected by The Cultch and its rental clients remains confidential and is appropriately safeguarded.

Identifying Purposes

When collecting personal information, The Cultch documents the purpose for which the information will be used. The Cultch collects personal information primarily to fulfill ticket requests and process donations. It may also be used to administer promotions and contests for The Cultch or its rental clients for which you have registered to participate. Your personal information may also be used to keep you informed of other events, special offers, and fundraising opportunities in support of The Cultch or its rental clients, and to advise you of changes to Cultch products and services. We may also contact you from time to time to conduct market research or surveys in an effort to continually improve our product and service offerings. Occasionally, The Cultch may present offers in conjunction with other arts or cultural organizations if deemed to be significant value to Cultch patrons. The Cultch may share personal information with its rental clients, unless consent is withdrawn, and provided the rental client agrees to adhere to the PIPEDA regulations. The Cultch does not engage in list exchanges, or allow database information to be manipulated or directly used by any other company. You will never receive communications from organizations other than The Cultch or Cultch rental clients whose event you have attended.

Consent

The Cultch will obtain your consent for the collection, use, or disclosure of your personal information, except as permitted by PIPEDA. The Cultch will only use your personal information for the original purpose that it was collected, and any new use of that information is subject to your consent. How we obtain your consent will depend on the circumstances and sensitivity of the information collected. We may seek your consent orally or in writing. Sometimes, for non-sensitive personal information only such as name, address and phone number, it may be implied, or an “opt-out”method of consent used.

If at any time you would like to be removed from our lists, please contact our Box Office at 604-251-1363, or by e-mail at info@thecultch.com. The Cultch will ensure that your request is processed in a timely manner. Please note that withdrawing your consent to some of the contemplated uses may render it impossible for The Cultch to continue to provide a service which you have requested.

Limiting Collection

The collection of personal information is limited to that which is necessary for the purposes identified by The Cultch. Personal information that is regularly collected by The Cultch includes your name, home address, home phone number, home fax number, and as appropriate, age, proof of age and credit card information. In an effort to reduce mailing costs, there are occasions when The Cultch will use e-mail as the preferred method of contacting individuals. For this reason, The Cultch regularly collects e-mail addresses as a part of the personal information collection procedure.

Limiting Use, Disclosure & Retention of Personal Information

Personal information is used or disclosed for the purposes for which it was collected. When your information is no longer needed for the purposes for which it was collected, it is destroyed, erased or made anonymous. The Cultch does not sell, trade or barter our lists, or disclose your personal information to third parties for these purposes, or allow database information to be manipulated or directly used by any other company. The Cultch will only share your personal information with the rental client whose show you attended. You will never receive communications from organizations other than The Cultch or Cultch rental clients whose event you have attended.

Accuracy

The Cultch makes every reasonable effort to keep your personal information as accurate, complete and up-to-date as is necessary for the purposes for which it is to be used. You can help us maintain the accuracy of your personal information by notifying us when your address, phone number or e-mail address changes. To notify us of any such change, please call our administrative offices at 604-251-1766.

Safeguarding Information

The Cultch takes technical, contractual, administrative and physical security steps to protect the personal information that you provide us with. All of our security safeguards are appropriate to the sensitivity of the personal information.

Openness

The Cultch’s privacy policy is readily available upon request. It is posted on The Cultch’s websites, www.thecultch.com/, and hard copies are available upon request at our box office, our administrative offices, and at all Cultch presentations.

Individual Access

Upon request, The Cultch will provide you with information on the existence, use and disclosure of your personal information. You may verify the accuracy and completeness of your information, and have it amended as appropriate.

Customer Satisfaction

If you have any questions or concerns about The Cultch’s privacy policy or practices, please contact Director of Patron Development, Nicole McLuckie, at 604-251-1766. Hours of operation are Monday to Friday, 9 a.m. to 5 p.m.